Jobs — My BTLR - Virtual Assistants

Beware of Recruitment Scams: My BTLR never requests payments during the hiring process. All official communications come from @mybtlr.com. Learn more here.

We’re looking for great people to match with great clients.

Our virtual assistants are well organized, have great customer service skills, and love helping people solve problems. Work with one client or many – you choose how much you want to work depending on your schedule.

Working 100% remotely means you have the flexibility to work from where you want. As long as you have a dedicated space that is quiet from distractions, you’re free to work from anywhere in the USA*. We require a high-speed internet connection, a mobile phone with data capabilities, and a laptop, PC, or Mac with the current version of Microsoft Office products. You must also be familiar with Google Workspace.

*You must reside in the USA and have the legal right to work in the United States. USA citizens, born or naturalized, are always authorized to work in the United States, while foreign citizens may be authorized if they have an immigration status that allows them to work.

Current Job Opportunities

Job Type
      • Full-Charge Bookkeeper
      • Remote Job
      • Location: Remote Hours: 20-30 hours per week Contract Type: 1099 / Contract Placement Industry: Manufacturing Software Requirement: Expert in QuickBooks Online My BTLR is seeking a highly skilled Full-Charge Bookkeeper to support a manufacturing client with approximately $50 million in revenue and 130 employees. This role is a contract position expected to require 20-30 hours per week and is ideal for a detail-oriented financial professional with deep expertise in QuickBooks Online and inventory accounting. This is 1099 position and the candidate MUST reside in the USA and be eligible to work in the USA. Key Responsibilities: Manage all aspects of bookkeeping, including accounts payable, accounts receivable, reconciliations, and journal entries. Maintain general ledger integrity, ensuring accuracy and compliance with accounting standards. Perform bank and credit card reconciliations and month-end closing processes. Oversee inventory accounting, tracking materials, finished goods, and cost allocations. Support financial reporting and prepare monthly, quarterly, and year-end financial statements. Assist in budgeting and forecasting to support financial planning. Process payroll journal entries (Note: Payroll is handled separately but must be properly recorded). Work closely with management and external accountants to ensure compliance with tax regulations. Identify and implement process improvements to enhance financial accuracy and efficiency. Requirements Expert-level proficiency in QuickBooks Online (QBO certification is a plus). 5+ years of bookkeeping experience, with a strong preference for experience in the manufacturing sector. Strong knowledge of inventory accounting, including FIFO/LIFO methodologies, inventory reconciliation, and cost analysis. Experience with financial reporting, reconciliations, and month-end close. Familiarity with manufacturing workflows and the integration of inventory management with accounting processes. Strong attention to detail, analytical mindset, and problem-solving skills. Ability to work independently and manage multiple priorities within a part-time, contract role. Excellent communication and collaboration skills. Preferred Skills: Experience with job costing and cost accounting in a manufacturing environment. Proficiency with ERP systems and their integration with QuickBooks Online. Understanding of state and federal tax regulations for businesses.
    • 02/25/2025Full time
      • Virtual Assistant (Part-time Contract)
      • East Coast, Any State, United States
      • Our executive assistants are responsible for providing a wide variety of support services to clients. The EA may delegate some or all of his/her work, acting as a single point of contact for other EAs when applicable. Often, the EA serves in the role of an executive assistant, personal assistant or administrative assistant to clients. THIS IS A CONTRACT POSITION AND CANDIDATES MUST RESIDE AND BE ELIGIBLE TO WORK IN THE USA. Qualifications THE SUCCESSFUL CANDIDATE MUST POSSESS THE FOLLOWING CORE SKILLS: Strong administrative and organizational skills Professional verbal and written communication Ability to multi-task Ability to perform data entry and analysis Minutes and notes taking Calendar management and scheduling Telephone and conference calling Strong work ethic Working knowledge of MS Office including Excel, Word, Outlook, and PowerPoint Working knowledge of Google Workspace Associates degree or some college preferred OTHER POSSIBLE SKILLS: Bookkeeping Proofreading Online research Social media monitoring and scheduling Blog writing Sales support Travel research SPECIALIZED SKILLS: Marketing Web design IT support and web maintenance (Wordpress, SquareSpace, etc.) Internet marketing including email and forum management WORKING CONDITIONS A workstation located in a room with a door to avoid distractions. If necessary, babysitting services are arranged to provide a time slot of undisturbed, focused attention to details. REQUIRED EQUIPMENT Laptop or desktop computer High-speed internet connection Mobile/smartphone device Telephone connection Tablet, iPad or similar (optional) Printer This is an independent contractor (1099) position and compensation is based on a per client basis. Are you up for the challenge? Apply today or visit us at http://www.mybtlr.com Job Type: Contract Required education: High school or equivalent Required experience: Administrative Assistant: 1 year Required language: English Requirements ​THIS IS A CONTRACT POSITION AND CANDIDATES MUST RESIDE AND BE ELIGIBLE TO WORK IN THE USA.​
    • 08/08/2020Contract
      • Virtual Assistant for Wealth Management (Part-time)
      • Remote Job
      • We are looking for a qualified virtual assistant to support a wealth management client.  Our virtual assistants are responsible for providing a wide variety of support services to clients. The virtual assistant may delegate some or all of his/her work, acting as a single point of contact for other virtual assistants when applicable. Often, the virtual assistant serves in the role of an executive assistant, personal assistant or administrative assistant to clients. THIS IS A PART-TIME CONTRACT POSITION AND CANDIDATES MUST RESIDE AND BE ELIGIBLE TO WORK IN THE USA. Qualifications THE SUCCESSFUL CANDIDATE MUST POSSESS THE FOLLOWING CORE SKILLS: Working knowledge of support functions in the wealth management, financial services, or financial planning industry. Must be familiar with the client intake process, client communication management, and related functions.  Strong administrative and organizational skills with particular focus on: Client relationship management Client paperwork management Schedule and calendar management Booking appointments Inbound/outbound marketing Expense tracking & paying bills Professional verbal and written communication Ability to multi-task Strong work ethic Strong working knowledge of technology using both Windows and Mac platforms Associates degree or some college preferred WORKING CONDITIONS A workstation located in a room with a door to avoid distractions. If necessary, babysitting services are arranged to provide a time slot of undisturbed, focused attention to details. REQUIRED EQUIPMENT Laptop or desktop computer High-speed internet connection Mobile/smartphone device Telephone connection Tablet, iPad or similar (optional) Printer This is an independent contractor (1099) position and compensation is based on a per client basis. Are you up for the challenge? Apply today or visit us at https://www.mybtlr.com Job Type: Contract Required education: High school or equivalent Required experience: Minimum of one (1) year experience in an administrative and/or executive support capacity in the wealth management industry. Required language: English
    • 01/28/2025Contract
      • Virtual Assistant (Music Industry)
      • Remote Job
      • We are looking for qualified virtual assistants to support our music industry clients.  Our virtual assistants are responsible for providing a wide variety of support services to clients. The virtual assistant may delegate some or all of his/her work, acting as a single point of contact for other virtual assistants when applicable. Often, the virtual assistant serves in the role of an executive assistant, personal assistant or administrative assistant to clients. THIS IS A CONTRACT POSITION AND CANDIDATES MUST RESIDE AND BE ELIGIBLE TO WORK IN THE USA. Qualifications THE SUCCESSFUL CANDIDATE MUST POSSESS THE FOLLOWING CORE SKILLS: Working knowledge of support functions in the music, entertainment, or related industries.  Strong administrative and organizational skills with particular focus on: Social media Schedule and calendar management Booking engagements Inbound/outbound marketing Expense tracking & paying bills Website management Blog support Content creation Travel planning & booking Professional verbal and written communication Ability to multi-task Strong work ethic Strong working knowledge of technology using both Windows and Mac platforms Associates degree or some college preferred SPECIALIZED SKILLS: Marketing Web design and social media IT support and web maintenance (Wordpress, SquareSpace, etc.) Internet marketing including email and forum management WORKING CONDITIONS A workstation located in a room with a door to avoid distractions. If necessary, babysitting services are arranged to provide a time slot of undisturbed, focused attention to details. REQUIRED EQUIPMENT Laptop or desktop computer High-speed internet connection Mobile/smartphone device Telephone connection Tablet, iPad or similar (optional) Printer This is an independent contractor (1099) position and compensation is based on a per client basis. Are you up for the challenge? Apply today or visit us at https://www.mybtlr.com Job Type: Contract Required education: High school or equivalent Required experience: Minimum of one (1) year experience in an administrative and/or executive support capacity Required language: English
    • 08/26/2024Contract
      • Virtual Assistant (Part-time Contract)
      • Remote Job
      • Our executive assistants are responsible for providing a wide variety of support services to clients. The EA may delegate some or all of his/her work, acting as a single point of contact for other EAs when applicable. Often, the EA serves in the role of an executive assistant, personal assistant or administrative assistant to clients. THIS IS A CONTRACT POSITION AND CANDIDATES MUST RESIDE AND BE ELIGIBLE TO WORK IN THE USA. Qualifications THE SUCCESSFUL CANDIDATE MUST POSSESS THE FOLLOWING CORE SKILLS: Strong administrative and organizational skills Professional verbal and written communication Ability to multi-task Ability to perform data entry and analysis Minutes and notes taking Calendar management and scheduling Telephone and conference calling Strong work ethic Working knowledge of MS Office including Excel, Word, Outlook, and PowerPoint Associates degree or some college preferred OTHER POSSIBLE SKILLS: Bookkeeping Proofreading Online research Social media monitoring and scheduling Blog writing Sales support Travel research SPECIALIZED SKILLS: Marketing Web design IT support and web maintenance (Wordpress, SquareSpace, etc.) Internet marketing including email and forum management WORKING CONDITIONS A workstation located in a room with a door to avoid distractions. If necessary, babysitting services are arranged to provide a time slot of undisturbed, focused attention to details. REQUIRED EQUIPMENT Laptop or desktop computer High-speed internet connection Mobile/smartphone device Telephone connection Tablet, iPad or similar (optional) Printer This is an independent contractor (1099) position and compensation is based on a per client basis. Are you up for the challenge? Apply today or visit us at http://www.mybtlr.com Job Type: Contract Required education: High school or equivalent Required experience: Administrative Assistant: 1 year Required language: English Requirements ​
    • 08/25/2024Contract
      • Fractional CFO
      • Alpharetta, Georgia, United States
      • My BTLR is seeking a highly experienced and strategic Fractional Chief Financial Officer (CFO) for placement with a client. This contract/1099 position involves providing financial leadership and expertise on a part-time basis, working closely with the client's executive team to drive financial planning, analysis, and strategy. The role is remote/virtual, with potential travel depending on client needs. It offers a unique opportunity for seasoned financial professionals to engage in diverse projects across multiple industries while maintaining a flexible schedule. Key Responsibilities: Lead financial strategy development and execution to support the client's business growth and profitability. Oversee budgeting, forecasting, and financial planning processes. Provide expert financial analysis and reporting, including cash flow management, cost control, and revenue enhancement strategies. Collaborate with the client's executive leadership to develop and implement business strategies and operational improvements. Ensure compliance with financial regulations and standards. Offer insights on investment opportunities, risk management, and capital structure optimization. Mentor and guide finance teams to enhance their capabilities and performance. Requirements A four-year college degree is required; a master's degree is preferred. Proven experience as a CFO or in a senior financial leadership role. Strong understanding of corporate finance, financial planning, and strategic management. Excellent analytical skills, with the ability to translate complex financial data into actionable insights. Exceptional communication and interpersonal skills, with the ability to work effectively with executive teams and stakeholders. Experience in multiple industries is a plus. CPA, CFA, or similar certification is preferred. Benefits Flexible, part-time work schedule tailored to your availability. Opportunity to work with diverse businesses and industries. Competitive compensation based on experience and engagement scope.
    • 07/24/2024Contract
      • Executive AsssistantPosition filled
      • Remote Job
      • About Us My BTLR is your partner in finding flexible, rewarding opportunities that fit your lifestyle. Whether you’re looking for part-time work, a remote position, or a chance to share your expertise in a fractional CxO role, we connect you with clients who value your skills. We’re all about matching talented professionals like you with roles that let you thrive, on your terms. Join our team and discover work that works for you! Job Description This is a remote position. Our executive assistants are responsible for providing a wide variety of support services to clients. The EA may delegate some or all of his/her work, acting as a single point of contact for other EAs when applicable. Often, the EA serves in the role of an executive assistant, personal assistant or administrative assistant to clients. THIS IS A CONTRACT POSITION AND CANDIDATES MUST RESIDE AND BE ELIGIBLE TO WORK IN THE USA. Qualifications THE SUCCESSFUL CANDIDATE MUST POSSESS THE FOLLOWING CORE SKILLS: Strong administrative and organizational skills Professional verbal and written communication Ability to multi-task Ability to perform data entry and analysis Minutes and notes taking Calendar management and scheduling Telephone and conference calling Strong work ethic Working knowledge of MS Office including Excel, Word, Outlook, and PowerPoint Associates degree or some college preferred OTHER POSSIBLE SKILLS: Bookkeeping Proofreading Online research Social media monitoring and scheduling Blog writing Sales support Travel research SPECIALIZED SKILLS: Marketing Web design IT support and web maintenance (Wordpress, SquareSpace, etc.) Internet marketing including email and forum management WORKING CONDITIONS A workstation located in a room with a door to avoid distractions. If necessary, babysitting services are arranged to provide a time slot of undisturbed, focused attention to details. REQUIRED EQUIPMENT Laptop or desktop computer High-speed internet connection Mobile/smartphone device Telephone connection Tablet, iPad or similar (optional) Printer This is an independent contractor (1099) position and compensation is based on a per client basis. Are you up for the challenge? Apply today or visit us at http://www.mybtlr.com Job Type: Contract Requirements High school or equivalent Required experience: Administrative Assistant: 1 year Required language: English
    • 01/27/2025Full time
      • Tax Manager
      • Saint Charles, Illinois, United States
      • Our client is a well-established CPA firm, recognized for over 30 years of success and excellent client satisfaction. They are currently seeking an experienced Tax Manager to join their team in a role that offers significant client interaction, leadership in tax return review, and opportunities for professional growth, including a potential partnership track. If you're a self-starter who thrives in a collaborative, non-hierarchical environment and values a firm that emphasizes independence and minimal micromanagement, this may be the role for you. Key Responsibilities Lead the preparation and review of federal, state, and local tax returns, including original and amended 1040, 1065, 1120, 1120S, 706, 709, etc. Oversee financial reporting and accounting activities, including compilations and financial statement preparation. Identify and research complex tax issues, and provide innovative, value-driven solutions for clients. Manage client relationships, ensuring timely communication, exceptional service, and proactive advice. Collaborate with colleagues in a team-driven environment, providing mentorship and guidance without the constraints of a traditional hierarchy. Play a key role in identifying tax issues and researching solutions independently. Mentor and guide junior staff, fostering a collaborative, high-performance work environment. Equal Opportunity Employer Our client, in partnership with Impact, is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected characteristics. Requirements CPA or EA designation required. Minimum five (5) years of tax return preparation experience, with at least two (2) years reviewing tax returns. Experience with a variety of tax return types, including individual and corporate filings. Minimum 3-5 years of experience with compilations and financial statement preparation. Strong working knowledge of current public accounting standards and tax laws. Proven ability to manage client interactions independently and deliver high-quality work with minimal supervision. Excellent communication and leadership skills, with the ability to thrive in an autonomous and collaborative work environment. Technical Skills Proficiency in QuickBooks, Adobe, and Lacerte (preferred but not required—training available for the right candidate). Experience with tax research tools. Benefits Competitive salary and benefits package, including health insurance, 401K with match, and 40 hours of paid continuing education annually. Collaborative and supportive culture with low employee turnover and a strong focus on work-life balance. Potential for partnership, providing long-term career growth opportunities. Work-life balance with reduced hours outside of tax season (32 hours per week from the end of April through Labor Day). Primarily onsite role with the potential for up to 20% remote work after six months, provided the candidate resides in Illinois.
    • 10/28/2024Full time
      • Business Development ManagerPosition filled
      • St. Louis, Missouri, United States
      • My BTLR is excited to present an outstanding opportunity with our client, a leading IT services provider, for a highly motivated IT Staffing Business Development Manager. This role is designed for a driven professional eager to take charge of the client’s staffing services, helping them dominate the market through strategic client acquisition and exceptional relationship management. If you have a passion for the IT staffing industry, a proven track record in business development, and the ambition to lead growth initiatives in a competitive market, this position offers the perfect platform for you to excel. Responsibilities include: Client Acquisition and Management: Identify and engage with potential clients in the IT sector. Build and maintain long-term client relationships, understanding their staffing needs, and providing tailored solutions. Develop and present compelling sales proposals to secure new business. Market Research and Strategy: Conduct market research to identify trends and opportunities in IT staffing. Create and execute strategic plans to expand market share and achieve sales targets. Collaboration and Coordination: Work closely with the recruitment team to ensure the successful placement of IT professionals. Coordinate with the client’s Sales Director and leadership to align sales strategies with overall business goals. Sales Process Management: Manage the entire sales cycle from lead generation to closing deals. Maintain accurate records of sales activities and client interactions in CRM tools. Monitor and report on sales performance, adjusting strategies as needed. Requirements Qualifications: Education and Experience: Bachelors degree or Associate's Degree with three (3) years of professional experience, OR four (4) years of professional experience. At least one (1) year of sales experience in B2B staffing, preferably IT or other technical areas. A strong understanding of IT in the Pharma/Healthcare or Automation/Engineering/Validation domains is helpful. Strong written, verbal, and negotiation skills. A strong sense of urgency, exceptional presentation skills, and a high level of professionalism and integrity are essential. Resilience in overcoming challenges and a collaborative approach to achieving goals. A strong willingness and ability to learn are required. Skills and Competencies: Proven track record of meeting or exceeding sales targets in a competitive environment. Strong understanding of IT roles and the staffing industry. Excellent communication, negotiation, and presentation skills. Ability to work independently and as part of a team, with a strong focus on achieving results. Proficiency in CRM tools. Benefits Our client offers: Competitive base salary plus lucrative commission structure. Performance-based bonuses (quarterly and annual). 401K Medical, Dental & Vision Short-term/Long-term disability Car allowance/mileage reimbursement Equal Opportunity Employment: Our client is an equal opportunity employer. All applications are considered without regard to race, gender, age, disability, or any other protected characteristic.
    • 08/26/2024Full time

Equal Opportunity Commitment

At My BTLR, we are committed to fostering a diverse and inclusive environment for all employees and independent contractors. We provide equal opportunities for all individuals, ensuring that employment and contract decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law.

Please note: My BTLR does not sponsor employment-based visas, including H-1B.

We celebrate diversity and strive to create an environment where everyone feels valued and empowered to succeed. If you require assistance or accommodation during the application or onboarding process, please contact us at support@mybtlr.com.

Call us at 866-575-4559 for a no-obligation consultation.